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Home > Culture, Tips and Techniques > The 30 Minute Meeting

The 30 Minute Meeting

September 12th, 2008 Leave a comment Go to comments

How often is it that you get invited to a meeting that goes on and on and on.  You get there and there is no formal agenda, the other attendees are late, some don’t know why they have been invited, there is no real leader of the meeting and an hour or so later you leave with no real outcomes and you are left wondering what that was all about.

Well i think there should be a different approach – the 30 minute meeting.  In fact, if it can be shorter, thats even better. 

If someone wants to have a meeting with me, i generally allocate 30 min to the meeting and ensure that there is another one right after it – saves me going over.  In the meeting i usually like the person who has called the meeting to have an agenda and a clear outcome they want from the meeting.  I am not a big fan of presentations, i just want to know the facts.  Long power point presentations may impress some but i generally skip ahead if given the presentation on paper.

I tend to find it a bit “sucky” when people present whizz bang high tech presentations – as it usually means they have spent more time moving pixels around the screen than actually thinking about what it is they are trying to say. 

Finally, i always try to make a decision by the end of the meeting.  I think that it is important that people have clear direction and can get on with it.  Now these decisions are not always right and sometimes are driven by gut feel more than anything. However i will take 7 or 8 out of 10 decisions being right any day.

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  1. Azman Yusof
    September 12th, 2008 at 03:08 | #1
    Reply | Quote

    I personally agree that meeting should not be longer, the shoter the better as long as important agenda are discussed and resolved.

  2. Brian Requarth
    September 13th, 2008 at 03:44 | #2
    Reply | Quote

    I totally agree. I can’t stand long meetings. About 3 months ago we adopted scrum project management for our software development. Scrum meetings take 15 minutes and happen every day.

    The following is discussed:
    What have you done since yesterday?
    What are you planning to do by tomorrow?
    Do you have any problems preventing you from accomplishing your goal? (It is the role of the Scrum Master to remember these impediments.)

    When you go into a meeting with clear agenda it makes things so much more effective. Anyways, I am a total fan of scrum. It has done a lot to increase productivity.

  3. SergeK
    September 17th, 2008 at 11:00 | #3
    Reply | Quote

    In my humble opinion chairs must be removed from all internal (no clients, no board) meeting space.

    Nine years ago research by University of Missouri-Columbia proved that sit-down meetings were 34% longer than stand-up meetings, but they produced no better decisions than stand-up meetings ( http://cat.inist.fr/?aModele=afficheN&cpsidt=1843027 ).

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